FretGuard compares each invoice line to your negotiated tariff grids, explains the discrepancies and prioritizes the amounts to recover.
Three steps to go from your invoices to the amounts to recover
Upload your secure Excel or CSV files in seconds.
FretGuard compares rates, duplicates and ancillary charges to your own references.
Prioritize the discrepancies that represent the highest recoverable amount.
See how FretGuard matches each invoice to its tariff grid and documents discrepancies
Active stage
Depending on the volume and availability of the team
Process dependent on files, available time and human repetition.
Control launched upon import
The bill leaves the queue and becomes an actionable signal almost immediately.
FretGuard transforms โprocessing time per invoiceโ into a continuous, measurable and manageable process.
| Criterion | Manual control | FretGuard |
|---|---|---|
| Processing time per invoice | Depending on the volume and availability of the team | Control launched upon import |
| Control coverage | Team-defined sample | All imported invoices |
| Explanation of the discrepancy | Depends on the verification carried out | Rule and calculation displayed with alert |
| Duplicate detection | Manual search in references | Reconciliation of references, dates and amounts |
| Control vs negotiated contract | View file by file | Each line brought closer to the applicable grid |
| Update of variable rates (CNR, ARAL, customs) | Manual verification of indices and scales | Index and period applied to the invoice |
| Reporting and KPIs | Manual construction on Excel | Variances and amounts grouped in the dashboard |
| Increase to 5,000+ invoices/month | Increasing control load | Same method on the entire imported batch |
Each invoice is compared to your own references to isolate concrete discrepancies, not abstract signals
Checks the zone, weight, tier, transport mode and validity period of the tariff grid.
Reconciles references, manifests, amounts and dates to spot repeated invoices or lines.
Controls admin fees, specific deliveries and other supplements defined in your agreements.
Applies the fuel surcharge, indices and period that match the checked invoice.
Run the check and see each anomaly linked to an invoice and an amount
FretGuard does more than flag an anomaly: it shows the checked reference, the expected calculation and the amount to recover.
The tariff grid, zone, tier and period used stay attached to each check.
The invoiced amount, expected amount and difference appear in the same view.
Discrepancies are ranked by recoverable amount so the team focuses on what matters.
Decisions, comments and statuses stay available to document exchanges with the carrier.
Verified reference
Tariff grid and applicable conditions
Documented discrepancy
Amount invoiced, amount expected and rule applied
Prioritized action
Amounts ranked by recovery potential
Duplicates, rate discrepancies, ancillary charges and tracking of amounts to recover
Instantly spot duplicate invoices and multiple payments.
Compare each line to the tariff grids and conditions negotiated with your carriers.
Track your KPIs, trends and savings on a dedicated dashboard.
European hosting and encryption of data at rest and in transit.
Controlled access and data governance adapted to GDPR obligations.
Track recoverable amounts, invoices concerned and carriers to prioritize
Anticipate regulatory changes and secure your transport billing flows
The electronic invoicing reform rolls out gradually from 2026. Each transport invoice will be sent via a dematerialization platform (PDP) and automatically checked for tax compliance. FretGuard fits this new framework so you stay compliant without extra effort.
Each detected anomaly is timestamped and documented: initial amount, noted discrepancy, contractual rule applied. You get a usable audit trail for carrier disputes or tax audits.
Your billing data stays on European servers. FretGuard enforces strict personal data governance and helps you meet GDPR obligations without extra work.
