Find the answers to key questions on the automatic control of transport invoices, data security, file formats and the role of AI.
FretGuard does more than flag an anomaly: it shows the checked reference, the expected calculation and the amount to recover.
The tariff grid, zone, tier and period used stay attached to each check.
The invoiced amount, expected amount and difference appear in the same view.
Discrepancies are ranked by recoverable amount so the team focuses on what matters.
Decisions, comments and statuses stay available to document exchanges with the carrier.
Frequently asked questions
FretGuard reconciles each invoice line with your tariff grids and invoicing rules. It identifies duplicates, rate discrepancies and ancillary charges, then displays the reference and calculation used.
All data is encrypted at rest and in transit. We operate on European infrastructure and apply strict GDPR governance.
Your teams can confirm, dismiss or comment on each alert. These decisions remain recorded and allow you to adjust the control rules specific to your organization.
Yes, all data can be exported to Excel or PDF.
FretGuard accepts Excel (.xlsx, .xls) and CSV files. You can import direct exports from most TMS and transport management tools without prior reprocessing.
FretGuard relies on the rates you negotiate, regardless of the company. The control currently covers road and maritime transport for which invoices and schedules are imported.
Import your tariff grids and your first invoices to launch a first check. The FretGuard team can assist you in preparing references and configuring your environment.
The potential depends on your volume, your tariff grids and the controls already in place. A demo on your own invoices helps identify discrepancies and estimate the amounts actually recoverable.
You import your price tables in Excel or CSV format. FretGuard structures zones, tiers, fees and validity periods, then uses them as a reference for each check.
Checking a transport invoice means verifying consistency between the carrier invoice and contractual data: agreed rate, weight, distance, ancillary charges. Traditionally done in Excel, this process can now be automated with tools like FretGuard, which compare each invoice line to the tariff grids and raise alerts when a discrepancy appears.
A false or inaccurate invoice can mean a direct extra cost (undetected overcharge), tax sanctions in an administrative audit (VAT wrongly deducted), and criminal liability for fraud. Forgery and use of forged documents carry up to 3 years in prison and a €375,000 fine. Automating control limits these risks by documenting each discrepancy.
The reform of electronic invoicing (resulting from the finance law for 2024) makes the issuance and receipt of electronic invoices compulsory for all French companies, progressively from 2026. Invoices must pass through dematerialization platforms (PDP) and be automatically controlled for tax purposes. FretGuard fits into this framework to automate the control of your transport invoices.
The general time limit for contesting an invoice is 5 years (five-year limitation period in commercial matters). However, it is recommended to report any anomalies as soon as possible, ideally before payment. The sooner a discrepancy is detected — thanks to an automated monitoring tool — the easier it is to report to the carrier.
