Transport invoice control: complete method to reduce discrepancies
A clear method for structuring transport invoice checks, reconciling key data and documenting anomalies.
The transport invoice check consists of verifying that each amount invoiced corresponds to the service provided, the negotiated rates and the rules applicable at the time of shipment. This control becomes strategic as soon as volumes, carriers or delivery options multiply.
A reliable method begins by reconciling four sources: the itemized invoice, the carrier contract, shipping data and operational proof such as tracking or proof of delivery.
Checks to be carried out as a priority
Charged service
Compare the service indicated on the invoice with the service ordered: express, standard, international, return, collection or premium delivery.
Weight and dimensions
Check the actual weight, the volumetric weight, the package dimensions and the coefficient used by the carrier.
Tariff zone
Reconcile country, postal code, contract zone and zone applied on the invoiced line.
Supplements
Control fuel, remote area, special handling, address correction, security, customs and seasonal surcharge.
Negotiated discounts
Ensure that discounts, billing minimums, caps and exclusions provided for in the contract are correctly applied.
FretGuard automates this reconciliation to transform transport invoice control into a continuous process: detection of discrepancies, prioritization of anomalies and preparation of regularization files.
Sources and references
Automated audit
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